Publishing:

Table of Contents:: What is publishing?; How do I use the Publish page?; Define the different formats; How do I add/remove data fields?; How do I publish a subset of my records?; How do I publish deleted records?; How do I change the Publishing Addresses?

What is publishing?

Publishing is the act of sending your MCT data to a list of email addresses. You have the option of using email addresses from your distribution list, or you can send to email addresses you supply when you publish. Additionally, you have the option to send your data in several formats.

How do I use the Publish page?

There are two ways you can initiate the publishing process. Each method is addressed below:

Click on the Publishing button in the navigation bar.
Publish the results after performing a Browse operation.

1. This method is primarily used if you want to publish all of your MCT records. However, it is possible to publish a subset of your records from this page. You have the option of limiting your published records by Record Status, Record Creation Date, and Last Modified Date.

2. If you only want to publish a subset of your records, you should use this option. Select the desired records by using the Browse page and look for the link at the bottom of the results that says "Publish Browse Results" as shown below.

Publish Browse Results

Whether you start with the Publish page or get there from the Browse results page, you will also need to specify the desired output format (CSV,HTML,Text,XML), attachment versus in-line, the quantity of additional email addresses, and other email addresses.

The next page of the publishing procedure you can fill in the additional email addresses if you requested any and provide a subject and message. The final page of the publishing procedure allows you to preview the message before it is actually sent. The MCT records you will publish are either listed in the body of the message if you selected in-line, or by clicking the "attachment" icon if you selected attachment.

Define the different formats

When publishing your MCT data, you can choose from the following formats. You will be able to select the desired format each time you publish.

XML - Your data is formatted in an XML heirarchical representation. All records are wrapped in an MCTWare tag so that anyone receiving your records will be able to interpret the remaining MCTWare XML definitions.
CSV - Selecting this format will ship your data to the desired recipients in a Comma Separated Value file. This is a common format for importing/exporting from spreadhseet and database applications. Note that the first line of the file contains the data field header names such as Affected Airport, Record Status, and MCT. The header names are also comma separated.
Text - This format is also referred to as columnar. As with the CSV format, the first line represents the data field header names. Each subsequent line represents your MCT data. All data should line up in columnar format with the field header names if you use a fixed-width font to display the file. If you use a variable-width font, the data will not align properly. The Text format can also be used for importing into spreadsheets and databases, but chances are good that the import will not be as accurate as using a CSV format.
HTML - Using this format will create an HTML file with all of your data formatted in an HTML table. Recipients should be able to save this file and point a web browser at it to easily view your data.

How do I add/remove data fields?

As with all other pages concerning your MCT data, you will only publish the data fields you have enabled. By enabling or disabling data fields from the Preferences page, you can control which data fields will be sent to your recipients.

How do I publish a subset of my records?

You can achieve this with option 2 in the publishing overview. Basically, you will use the Browse page to find the records you want to publish and use the "Publish Browse Results" link. For example, this method can be used to publish the records for a particular airport.

How do I publish deleted records?

You can and you can't! If you want to notify others about MCT records that are no longer valid, you'll want to publish the subset of MCT data with a Record Status of Deleted. The Record Status attribute is the field you should use when you want others to know that your records have been Created, Edited, or Deleted.

Do not confuse this with the "Tag to Delete" indicator after you use the Browse page. When you Tag a record for deletion and hit the Delete button (or even the Save Changes button) under your Browse page, the tagged records will be permanently removed from MCTWare!

How do I change the Publishing Addresses?

The email addresses listed at the bottom of the Publishing page are derived from you publishing list. When you first created your account, you had the opportunity to add a list of email addresses for publishing.

You can add to this list, or remove addresses from the Preferences page at any time. The checkboxes next to each name on the Publishing page allow you to check the addresses you will publish to for the current publishing session.

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